PRIVACY & COOKIE POLICY 

 

Last updated: September 2026 

 

 

  1. Who We Are

The Southern Boston Terrier Club operates this website to provide information about our club, events, memberships, and activities. If you have any questions about this policy or the information we may hold on you, please contact us at: secretary@southernbostonterrierclub.org.uk  

 

  1. What Data We Collect. 

We may collect and process the following data: 

  • Information you provide us, such as your name, email address, phone number and information contained in your membership application, event registration or in messages sent to us via a contact from.  
  • Automatically collected data, such as your computer IP address; browser type and version; pages visited and time spent; device type. 

 

  1. How We Use Your Data

We do not sell your personal data we use it to: 

  • Manage memberships  
  • Respond to enquiries  
  • Organise events and bookings  
  • Send updates (if you’ve opted in)  
  • Improve our website  

 

  1. Legal Basis for Processing (UK GDPR) we process your data under:
  • Consent e.g. newsletter sign-up  
  • Contract e.g. membership management  
  • Legitimate interests, to improve our service  

 

  1. Data Sharing

Any third party we may use will be required to keep your data secure. We may share your data with: 

  • Website hosting providers  
  • Email/newsletter platforms  
  • Event management tools  

 

  1. Data Retention

We only keep your data as long as necessary and to ensure the accuracy and completeness of our records and to preserve historical reference for the club. This will include for example, membership records and enquiry information. 

 

  1. Your Rights

Under UK GDPR, you have the right to: 

  • Access your data  
  • Correct inaccurate data  
  • Request deletion  
  • Withdraw consent  
  • Lodge a complaint with the ICO  

 

COOKIE POLICY 

 

  1. What Are Cookies?

Cookies are small text files stored on your device when you visit our website. 

 

  1. Types of Cookies We Use
  2. a) Essential Cookies; required for the website to function properly.
  3. b) Analytics Cookies; to help us understand how visitors use the site.
  4. c) Functional Cookies; to remember your preferences (e.g. forms or login details).

 

  1. Managing Cookies

You can control cookies via: 

  • Your browser settings  
  • Our cookie consent banner (on first visit)  

 

To disable cookies, check your browser help section. 

 

  1. Third-Party Cookies

We may use trusted services such as Google Analytics or embedded content (e.g. maps, videos) These services may set their own cookies. 

 

  1. Changes to This Policy

We may update this policy from time to time. Please check back regularly.